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Manage your proof of transport effortlessly and protect up to 20% of your turnover

How ASD QuickProof supports your business

Trade is at the heart of most businesses, yet administration is often their weak point. ASD Group continuously strives to simplify this administration.

We know how difficult it is to manage large volumes of documents. That is why we have developed the ideal administrative solution for managing your proof of transport: ASD QuickProof.

The recent VAT reforms related to the Quick Fixes generate a significant volume of documents of critical financial importance, and ASD Kyanite makes this process much simpler.

The main benefits are as follows:

Savings and protection

Protect up to 20% of your turnover and stay secure in the event of a tax audit.

Simplicity

Simplify your processes by digitising the entire proof of transport workflow.

Tracking and centralisation

Track your documents in real time and locate them instantly.

What is proof of transport?

Proofs of transport are mandatory documents that demonstrate that goods have been correctly moved from one EU Member State to another. Article 45a of Implementing Regulation (EU) 2018/1912 establishes an exhaustive list of acceptable supporting documents.

Proof of the intra-Community transport of goods is an essential condition for benefiting from the VAT exemption on intra-Community supplies, in accordance with Article 138 of Directive 2006/112/EC.

During a routine tax audit or following a VAT refund claim, suppliers may be required to pay VAT on every intra-Community supply for which they are unable to provide valid proof of transport, in accordance with Article 45a of Implementing Regulation (EU) 2018/1912.

The tax risk resulting from the absence or non-compliance of proofs of transport can amount to up to 20% of a company’s turnover (before penalties or late payment interest). Rigorous management of these documents is therefore essential to protect your business.

A platform designed according to your needs

Fully digitised and centralised document management

Upload and retrieve documents relating to your intra-Community supplies whenever you need them: a considerable time saving in the event of an audit.

Seamless collaboration between all teams involved

We designed ASD QuickProof to be as comprehensive and intuitive as possible for our clients.

Because logistics, accounting, carriers and customers can all access the platform, the collection and verification of the required documents become much simpler. The stakes are high: VAT represents on average around 20% of turnover in Europe. Your exposure is real, because only the seller risks a VAT reassessment.

Clear overview for document tracking

ASD QuickProof also centralises your proofs of transport, tracking information and intra-Community operations. It helps you save time and send automatic or manual reminders as needed. The result is complete visibility that allows you to focus on what matters most.

In addition, a notification system tailored to the profile you select is available.

Continuous assessment of your tax exposure

Your accounting teams can assess tax exposure at any time, thereby reducing the risk of the VAT exemption being challenged due to missing or incomplete evidence. They can check:

Never underestimate the value of your documentation. Avoid the risk of losing 20% of your turnover. ASD QuickProof is the most effective way to protect your VAT exemption.

For greater clarity

Since 1 January 2020, the “Quick Fixes” have applied in all EU Member States. These measures aim to refine the existing VAT system in preparation for a more substantial reform initially planned for 1 July 2022.

Among other changes, the reform introduces harmonised but stricter rules regarding proof of intra-Community transport of goods.

As a result, depending on the circumstances, the seller must now provide two or three pieces of evidence confirming the intra-Community movement for each supply. Only certain types of documents listed in the European regulation are accepted.

Let us take a concrete example that illustrates the additional administrative burden created by these VAT rules.

Suppose you make 50 deliveries per month, i.e. 600 operations per year. With a three-year limitation period, this brings the total to 1,800 operations.

Depending on whether you or your customer organise the transport, you will need two or three proofs of transport per intra-Community supply. This represents a total of 3,600 documents to collect and organise.

Each of these documents must be available for every operation, every customer and every carrier. You will have to produce them during every audit in order to justify your VAT exemption. Any missing or incomplete element may put the exemption at risk.

With our online solution “ASD QuickProof”, document organisation becomes simple and transparent from the moment a new transaction is created.

ASD QuickProof pricing

Subscribe today to the ASD QuickProof platform. From only €8.25 per month (excluding taxes). The subscription is without commitment. (A surcharge of €0.10 applies per operation beyond the monthly limit of 20 operations.)